ASOCIACIÓN DE VECINOS SIERRA DE ALTEA - DIRECTORS MEETING. Website: www.avsa.tigbos.com email: avsavecinos@gmail.com AGENDA for meeting MONDAY 31st Aug 2020 @ 12.00 am - Meliton

The Meeting took place at Meliton in Altea la Vella at 12.00 attended by the Directors of the Board of the Asociación: Annette Eberhardt (interim president), Richard Kent, Toni Canet, Anne Vanderborne, Willem van Oorde. Apologies for absence: Francisco Jerry Gomis, Wolfgang Fischer, Boudewijn Overduin, Ismael Fernandez Antonio Perez Albinana had advised Annette that he would no longer be able to participate. The meeting was conducted in English. 1. Minutes of Meeting of 6th July 2020 were approved 2. Treasurer’s Report: Mel, as retiring President, took the opportunity to apologise for his sudden and unexpected need to resign, explaining that personal reasons required him to return to the UK. Nevertheless, he was willing to continue as secretary until this year’s AGM, should the Board so wish. The Board gratefully accepted. The role of interim president was discussed. Annette offered to fill this position until the AGM, when the members would have the opportunity to elect candidates to all vacant positions. It was agreed that senior board positions needed to be filled by permanent residents in Altea. The board accepted Annette’s offer. Boudewijn Overduijn and Richard Kent similarly agreed to continue in the roles of Newsletter “manager” and treasurer respectively. A discussion followed on the subject of the registration of new members. Apparently, when potential new members apply to join the Vecinos via the portal on the webpage, there is no automatic mechanism that forwards these applications to the Secretary for processing. Furthermore, Terry, the webmaster, apparently also does not manually forward the application to Mel, resulting in potential new members being left in limbo. Call to action was for Terry to be requested to forward any such requests to the secretary via email. Boudewijn, in his capacity as VP, requested that the agenda be followed: Item 2) Hand over of documents to interim president: Would be effected. Signatures to remain the same. Boudewijn, as Vice President, or Annette, as interim President, to sign off the minutes of the AGM, along with Mel, who already signed in his capacity as President. Item 3) Newsletter: Boudewijn, similarly apologized for his temporary absence, and is happy to continue the task of preparing the newsletters. He noted that he would use the current meeting’s minutes as basis for the next newsletter. He requested that the last newsletter be resent to him. It was suggested that Boudewijn pass on a copy of each new newsletter to Anne, who, armed with a key to Buzones notice board, will append the document for all members to peruse whilst collecting their post. With regards to the Post room itself, Richard stated that he was in possession of two keys. Wolfgang noted that he had received a copy of the newsletter from our neighbouring association – Urlisa. He will forward a copy to each board member. He requested that Boudewijn, in turn, should forward a copy of our newsletter to the Urlisa (adv.urlisa@gmail.com). Important that the Associations work together. Item 4) Treasurer’s report: Current account - Euro 7,261.72 Deposit account - Euro 17,000- There are currently 167 paid members. 8 members had not paid, despite chaser emails. Respective locks would be changed if payment still not forthcoming. The potential number of members serviced from this buzon station is 300. Item 5) Summer party: An emotive subject that lead to heated discussion. Prudence versus trying to maintain tradition and at the same time give members an opportunity to celebrate post COVID life. Wolfgang, along with some of his neighbours, felt that each member should be given a dinner voucher to spend in one of several local restaurants. This was not considered to be the best solution. Annette felt that Meliton would be well equipped to handle 90 + guests on three terraces. Toni advised that max 70 people allowed at a public gathering, thereby leading to a possible conflict if more guests applied to attend. Furthermore, the liability implications, should asymptomatic COVID bearers be present, did not bear thinking about. A vote was taken to either proceed with 2020 party or postpone till 2021. The decision was taken to postpone. It was furthermore decided to put a note in the forthcoming newsletter to this effect. An interim point: Willem van Oorde suggested that the Association may wish to consider utilizing some of its funds for the purpose of promoting the Association;s interests at the Ayuntamiento level - whether through lawyers or lobbyists. This spurred Anne to mention the issues she had experienced at the time of the AGM, when she was the object of a scam request for money, ostensibly from the President of the Association. It was agreed that a sum of €100 should be contributed by the Association towards the legal fees incurred, to secure repayment of the scammed cash from The Caixa Altea. Item 6) Cat sterilization: Various approaches had been discussed during previous meetings. After a short discussion on the merits of alternative approaches to solving the seemingly unending problem, it was decided to offer Euros 500 – to each of two local vets, to instigate a limited program to solve the problem. Thereafter, to review the results and to put to the members at the AGM a firm proposal for a long-term solution. Item 7) Who takes over the Minutes, as Lisa has resigned from this position. Willem van Oorde agreed to carry out the function on those occasions when he is present in Spain. Item 8) Buzones lighting Richard referred to a quote he had circulated - Euro 2000 for a new solar lighting system. Board suggested and agreed to go for a cheaper solution - namely a torch (or equivalent) for the postman on entering the post room. Richard agreed to search on- line for lamp bearing headsets. Item 9) Fire hazard Toni Canet was/is extremely concerned at the seeming lack of precaution against/interest in – tackling the issue of fire risk. With an expected very hot summer, and untold number of uncleared pine trees, one spark could cause a major disaster. He noted that the Valencia regional government had decreed that every town hall should create/possess a fire protection policy. Approx 700 town halls in the province, including Altea, still do not have one. Apart from obvious risks to property etc, it is questionable if insurance companies would cover cover loss from fire. Important for trees to be trimmed, if not possible to cut them back or down completely. Trimming reduces fire risk by 50%. Apparently, the town halls have zero funds allocated for fire prevention. It was proposed that Lavios, who remains the liaison point for the vecinos, be contacted in this regard, in order to set up a meeting as soon as possible. Item 8) Next meeting 5 October – 11.00 Meliton Meeting ended. 13.30

Apologies for absence: Wolfgang Fischer 1. Approve minutes of Directors’ Meeting 6th July 2020 2. Treasurer’s Report. 3. Secretaries Report. 4. Vecinos’ website. 5. NHW update. 6. Instancias 7. Any other business: Neighbourhood cats - update Anne Vanderborne’s legal fees – update ………… …………. 8. Next Meetings

Minutes of Director’s Meeting at Meliton, Altea la Vella 31st August 2020.