ASOCIACIÓN DE VECINOS SIERRA DE ALTEA - DIRECTORS MEETING. Website: www.avsa.tigbos.com email: avsavecinos@gmail.com AGENDA for meeting MONDAY 5th Oct 2020 @ 12.00 am - Meliton

The Meeting took place at Meliton in Altea la Vella at 11.00 attended by the members of the committee of the Asociación: Annette Eberhardt (interim president), Richard Kent, Anne Vanderborne, Wolfgang Fischer, Willem van Oorde. Apologies for absence: Francisco Jerry Gomis, Boudewijn Overduin, Ismael Fernandez, Toni Canet. The meeting was conducted in English. 1. Minutes of Meeting of 31st August 2020 were approved 2. Treasurer’s Report: Annual Financial statement had been prepared and was circulated to the committee members. Income and operating costs more or less in line with 2019, the major exception being cancelled summer party that normally represents the largest cost factor. 3. Secretary’s Report: The Secretary confirmed in absentia, by email, that there are currently 287 recorded members. There were no other updates. 4. Neighbourhood Watch and website. The president confirmed that the website was always promptly updated when requests to the webmaster to do so were made. The president, in her role as NHW liaison, noted that there were no incidents to report since the last meeting. 5. Instancias: The president explained (at the outset of the meeting) that Maria Lavios, the liaison officer for the Association, had recently returned from vacation and had been preoccupied with downsizing the annual fiesta preparations. Therefore, she had not been able to assist the Association and was not able to meet with Committee members. Annette emphasised that Maria Lavios was willing to meet with the Association’s representatives, and that an appointment would be made. Toni would assist at the meeting and required 4 days notice in order to be able to attend (ex Valencia). Wolfgang, in his capacity as committee member responsible for Instancias, advised the committee that he had already updated the list of outstanding Instancias. Duplicate points had been removed from the list and a recent drive- through the area had helped determine which jobs (instancias) were still outstanding and which ones needed to be added. There were 6 open points; these can be reviewed on the website. 6. Other points: a) Neighbourhood cats: Annette informed the board that she had recently spoken with one vet with regard to sterilizing the cats. A “global” price had been discussed and agreed upon. It was further noted that Lisa Andretti was in possession of “cat boxes’ and that both Lisa and Annette would work together to make something happen. It was also noted that other localities were having to deal with the same issues regarding stray cats and that it would seem appropriate to a) involve the Ayuntamiento (especially in cost sharing) and b) maybe form a “wider”group - for instance “stray cats Altea”. It was unanimously agreed that, in the first instance, Lisa and Annette should work together to take this project forward. b) AGM: this topic was hotly debated with contrasting views being presented. What was universally agreed was that the Covid situation would necessarily have an impact on the way the meeting was held - viz. it would be irresponsible, if not illegal, to hold a gathering of members inside a confined space. There were two schools of thought regarding how to deal with this problem: Wolfgang suggested holding a virtual meeting - every member would receive a written invitation, including the annual financial statement, open issues and list of proposed board members, and they would be invited to participate in an on- line session to follow the on-line presentations and then give their approval to the various points (including current board member positions/new appointments). This on-line meeting should take place at about the normal time of the month/year and the decisions taken/appointments made should be valid for the following year. Annette was concerned that she (and possibly other committee members) might not be willing/able to continue in the roles for a further full year and was, therefore, opposed to this approach. She favoured extending the current term/year until February of next year, at which time (a) the Covid situation might allow a physical meeting or b) a full virtual meeting would take place. In both cases the current board members would at that time put themselves up for re-election, or the request on the members would be made to propose new board members, including the position of president. After a long discussion where the opposing views were discussed, it was agreed to adopt the second alternative proposal - namely to extend the current year until February 2021 (exact date and format to be decided in the New year). The steps to achieve this were agreed as follows: a) Annette to ask Mel if he was prepared to remain as Secretary until February and if he would send out notifications to all members explaining the process and, at the same time, attaching the annual financial statement. The draft text for this notification would be prepared by Wolfgang and forwarded, in the first instance to Annette. It was considered important that the text explicitly request members to consider if any one of them would be willing to fill positions that would become vacant in February. Currently, the treasurer and agenda/minute taker had agreed to continue through 2021 as had Anne as vocal. It was assumed that Boudewijn, Toni, Wolfgang and Jerry would also be willing to continue in their roles. Similarly Annette, as NHW liaison person - but not as president. In summary, the vacant positions that would need to be filled as from February are: Secretary President 7.) Next Meeting 2 November – 11.00 Meliton Meeting ended. 12.30 WAvO: 13.10.2020

Apologies for absence: 1. Approve minutes of Directors’ Meeting 31st August 2020 2. Treasurer’s Report. 3. Secretaries Report. 4. Vecinos’ website. 5. NHW update. 6. Instancias 7. Any other business: Neighbourhood cats - update AGM – preparation - date, location Next newsletter …………. …………. 8. Next Meetings

Minutes of Director’s Meeting at Meliton, Altea la Vella 5th October 2020.